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Accounts Unit

INTRODUCTION

This Customer Delivery Charter is a declaration of our commitment to providing quality services.  It outlines the services rendered, requirements to obtain the services, costs and timelines in which the Accounts Unit provides its services. 

VISION

An efficient and effective Accounting Unit in the Kenya Law Reform Commission.

MISSION

To ensure strict adherence to GOK Financial Regulations through application of sound accounting principles for enhanced transparency and accountability.

MANDATE

To process the Commission Financial transactions, maintain accurate records, prepare Appropriation Accounts and respond to Audit Queries.

CORE FUNCTIONS

  • Compilation of accurate financial reports
  • Ensuring compliance with voted budgetary provisions
  • Management of the Commission’s cash flow
  • Providing accounting advice to the Accounting Officer an d other Departments in the Commission
  • Preparing responses to Audit queries

CORE VALUES

The Accounts Unit upholds the following values

  • Professionalism
  • Transparency and Accountability
  • Integrity
  • Confidentiality
  • Efficiency and effectiveness
  • Team work
  • Equity and Fairness
  • Courtesy
  • Patriotism

OUR STANDARDS

  • Quality results
  • Promptly processing the Commission’s Financial transactions
  • Prompt effective , adequate, accurate and relevant reporting

COMMITMENTS AND OBLIGATIONS OF THE CUSTOMERS

To enable us provide you with quality services, we request you to:

  • Provide effective feedback
  • Be respectful and courteous
  • Provide necessary co-operation and accurate information
  • Refrain from offering inducement, gifts and favours in return of services rendered.

SERVICES OFFERED BY THE ACCOUNTS UNIT

NO.

SERVICES RENDERED

REQUIREMENTS TO OBTAIN SERVICES

COSTS

TIMELINE

1.

Definition of Suppliers and employees in the payment services

Definition forms, bank details, employee and merchant personal details, ie. Names, date of birth, ID numbers , PIN  numbers

Nil

3 working days

2

Preparation of Payment Vouchers both personal and merchants

Necessary documentation and approvals

Nil

3 working days

3

Examination of payment vouchers both personal and merchants

Necessary documentation and approvals

Nil

3 working days

4

Authorization of payment vouchers both personal and merchants

Necessary documentation and approvals

Nil

2 working days

5

Issuing of imprests to employees

-Approved requisition memos

Nil

3 working days

6

Processing of Imprests Surrender issued to employees

- Duly filled surrender form ---Triplicate of imprest warrant,
-Copy of approved requisition memos /valid supporting documents of expenditure

Nil

3 working days

7

Preparation of expenditure Returns

Financial orders and requisition

Nil

Monthly

8

Preparation of cash flow projections

-Financial orders and regulation
-Circulars ,work plans from department

Nil

Bi-annually

9

Preparation of Bank Reconciliation Statements

Bank statements

Nil

Monthly

10

Preparation and Submission of Appropriation Accounts

Ledger Statements Expenditure returns
Printed Estimates

Nil

By 30th September of every year

11

Payment of Salaries

By-products from Human Resource Management Payroll

Nil

2 working days

12

Preparation and Submission of Responses to Audit Queries

Reference Sheet from Kenya National Audit Office (KENAO)
Memos from Internal Audit

Nil

5 working days

13

Remittance of Statutory Deductions

By-products

Nil

2working days